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The Patient Pipeline System
Book More Patients With Less Friction
A complete, done-for-you marketing system that fills your calendar with qualified patients — without you lifting a finger or relying on unproven marketing strategies.
We install a proven, repeatable appointment-booking system into your healthcare practice. All tools, automations, and strategies included. You get a steady stream of pre-qualified patients booking themselves into your calendar while you focus on care, not marketing.
✓ Setup in 14 days ✓ Works for single & multi-provider practices ✓ No long-term contracts
A Multi-Touch System That Captures Patients at Every Stage of Readiness
The 4-Campaign Patient Engine
Unlike single-channel marketing that misses 80% of potential patients, you get a complete ecosystem working 24/7. High-intent Google Search campaigns capture patients ready to book today. Meta Ads nurture problem-aware prospects who need convincing. Remarketing brings back interested visitors who didn't convert initially. Plus ongoing SEO and social build long-term local visibility. The result? A steady, predictable flow of appointments instead of feast-or-famine lead cycles.
We Build Your Entire Infrastructure - You Just Receive the Bookings
Zero-Tech-Headache Setup
You never touch a landing page builder, CRM, or analytics dashboard. We create your HubSpot account, build campaign-specific landing pages, set up conversion tracking, and configure automated lead notifications straight to your reception team. Your "tech stack" is live in 14 days, fully integrated, and managed entirely by us. You focus on patient care while we handle the machinery that fills your chairs.
Scripts, Reminders, and Systems Designed Specifically for Medical Practices
Built-for-Healthcare Workflows
Generic marketing agencies don't understand healthcare. Our system includes pre-written follow-up scripts for your admin team, automated 24-hour appointment reminders (email and SMS), and post-visit review request sequences—all compliant with healthcare communication norms. No more inconsistent follow-up killing your conversion rate. Your reception team knows exactly what to say and when, turning more inquiries into confirmed patients without the chaos.
Real-Time Visibility Into Your Pipeline - No Black Box Marketing
Live Performance Dashboard
Wondering if your marketing dollars are working shouldn't require a 4-page PDF report you don't understand. We build you a custom AgencyAnalytics dashboard showing exactly how many patients each campaign generated, where your cost-per-booking sits, and which messages are converting best. Join your monthly strategy call with actual data, not guesswork. You stay informed and in control without drowning in spreadsheets.
Search Ads — High Intent
Capture patients ready to book now. Target high-intent search traffic who are ready to book an appointment within 48-72 hours.
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Google Ads Search Campaign
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HubSpot CRM integration
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Real-time lead notifications
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Landing page A/B testing
Meta Ads — Cold Outreach
Introduce your clinic to problem-aware audiences. Target cold audiences who can be convinced to book an appointment.
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Meta Ads campaign setup
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Audience targeting & creative
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HubSpot form integration
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Remarketing audience building
Meta Remarketing — Warm Nudge
Convert visitors into bookings with follow-up creative. Target Campaign 2 visitors who are now solution-aware.
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Remarketing pixel setup
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Custom audience creation
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Conversion-focused creative
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HubSpot API integration
SEO & Social — Long-Term Visibility
Local SEO, content, and social presence that compounds. Build awareness among local cold audiences over time.
- Local SEO optimization
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2 blogs per month
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16 social posts monthly
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Profile & link optimization
Predictable Growth. Scalable Success.
Start with a flat monthly fee that covers your first 15 appointments - no surprises, no counting clicks. As your pipeline fills, volume pricing kicks in - so you're never penalised for growth, just rewarded with better 'per appointment' economics.
No invoice shock. No guessing. Just a full calendar.
Setup
$2,000/one-time
- Complete system setup and onboarding
Service
$1,200/month
- Ongoing management and optimisation
Performance
$50-75/booking
- Tier 1: 0-15 patients is included in the monthly Service Fee
- Tier 2: 16-30 appointments is charged at $75 per appointment
- Tier 3: 31+ appointments is charged at $50 per appointment
Ideal for:
Services that do not require GP referrals
Volume-based appointment clinics
1–4 locations
Low enquiry-to-booking conversion
Little to no marketing infrastructure
Owners who want a simple, plug-and-play system
Need predictable new patient flow
Admin team with inconsistent follow-up processes
Deal breakers:
No admin team to handle leads
Unwilling to follow scripts or workflows
Expecting guaranteed bookings without media spend
Already has advanced systems in place
Complex multi-step patient journeys
High acquisition costs not tolerated
Start Your Patient Pipeline
Get a Free Pipeline Audit
See exactly how many patients your practice could be booking - and what's blocking them right now.
In your free 20-minute audit, we'll review:
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Your current appointment availability and capacity
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Where your best patients are currently finding (or not finding) you
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The gaps in your follow-up and conversion process
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A clear plan to install your Patient Pipeline System